OptaMeet video meetings: scheduling, rooms, every setting, and a live meeting. 7:10 · 23 chapters
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0:00Welcome to the complete walkthrough of OptaMeet, the video meetings built into the Optanik suite. We'll go through every item in the menu, and every page of Settings.
0:09OptaMeet runs in your browser, and you sign in with your Optanik account. Nothing is kept after a meeting ends, unless you record it or turn on OptAi.
0:17Home is where you start. Start Meeting opens an instant meeting, with a link to send to anyone you want to join.
0:23Join Meeting takes a meeting ID or a join link. If the host set a passcode, you're asked for it before you go in.
0:30Schedule books a meeting for later, and Create Room makes a meeting room that keeps the same link.
0:35Your upcoming meetings are listed below.
0:38Search at the top finds meetings, contacts, and rooms.
0:42On the right are widgets: the time, your next meeting, and a calendar. Move them around, close the ones you don't need, and add more with Add widget.
0:50To schedule a meeting, give it a title, pick when it starts, and choose how long it runs.
0:55Put each guest's email on its own line. Every invitation includes the time and a private join link.
1:01A meeting can repeat daily, weekly, or monthly, and a passcode and waiting room are optional.
1:06Press Send invitations, and everyone gets the invite.
1:10Meetings shows every meeting you host, or were invited to, on a calendar.
1:15Pick a day in the month to see its meetings on the right. Rescheduling emails a new calendar file that replaces the old one.
1:22Work hours sets when you're available, and Connect calendar brings in your other calendars, so your busy time shows up here.
1:28Contacts has everyone in your workspace, plus the people you've met with.
1:32Add a contact by hand, or sync your contacts from another app.
1:36Meet drafts an invitation to that person, and Edit lets you add a phone number, job title, company, or notes. Only you see those changes.
1:44Rooms are standing meetings, with a link that never changes. Use one for a team bridge, office hours, or a class.
1:51Give a room a name and a description, invite people by email, and add a passcode or a waiting room, so you let people in yourself.
1:58A room can also split into breakout rooms, up to twenty of them.
2:02Move people into rooms yourself, shuffle them evenly, or let them choose. Then open the rooms, and close them all to bring everyone back.
2:10Your rooms are listed here, ready to join any time.
2:13Recordings holds the meetings you recorded. Each one is deleted two hours after its meeting, so download what you want to keep.
2:20Transcripts are written by OptAi: who said what, in order, with an AI summary and next tasks. They're kept until you delete them.
2:28Now Settings, from the top. General is how you appear: your profile photo, and the name other people see in a meeting.
2:35Your time zone is used across OptaMeet, for meetings, the calendar, and invites.
2:40And your OptaMeet seat. Seats are five dollars per user per month.
2:44Meeting sets the defaults for meetings you schedule: a title, a description, a length, and whether it repeats.
2:50Choose the webinar template to let people in as viewers, who watch and listen.
2:55And allow guests, so people without an account can join with just a name.
2:59Security is who can get in. Set a meeting password, and turn on the waiting room so people wait until a host lets them in.
3:05Choose who skips the waiting room, require people to sign in, or turn off joining with just the link.
3:10Meetings can lock themselves a few minutes after they start, so nobody new can join. Rules your organization sets can't be turned off here.
3:19Participants is what people can do once they join: the most people allowed in, and whether they can join before the host.
3:27Mute everyone as they join, and choose whether people can unmute themselves, turn on their cameras, rename themselves, or invite others.
3:34Audio and video is how your microphone and camera start when you join.
3:38Noise suppression filters out background noise, and HD video sends a sharper picture.
3:43Video quality can adjust itself on a slow connection, and the default view is gallery, or speaker, which puts one person large.
3:50Collaboration covers screen sharing, and who is allowed to share.
3:54Choose who can chat, and turn direct messages and file sharing on or off. Files are deleted when the meeting ends.
4:01Reactions, hand raising, and polls keep everyone involved.
4:05Recording and Transcriptions turns recording on, and can start it automatically when the host joins.
4:11OptAi transcribes the meetings you host, and writes a summary with decisions and action items. Everyone in the meeting is told, and has to agree to stay.
4:20Roles is what each role can do: host, co-host, presenter, participant, and viewer. The host can always do everything.
4:28Tick what each role is allowed to do, like admitting people, sharing the screen, recording, or managing breakout rooms, then save.
4:35Integrations brings in your other calendars with a private calendar link. Their events show as busy time, and refresh every fifteen minutes.
4:44Import contacts from a file, or sync an address book from iCloud, Fastmail, Nextcloud, and most mail hosts.
4:51Booking page is a public page where people book time with you. They see when you're free, but never what you've booked.
4:57Set the page address and title, the meeting lengths people can pick, and how often a meeting can start.
5:03Keep a gap around your meetings, set how much notice you need, and limit how many bookings you take in a day.
5:09Then set the hours you can be booked each day, and what you ask people for, like their company or phone number.
5:15Policies are rules for everyone in a workspace. Hosts can't override them.
5:20Billing and Users is where you buy OptaMeet licenses, at five dollars per user per month, and assign them to people.
5:27And SMTP sends your meeting invites and reminders through your own mail server. Fill in the server details, save, and send a test.
5:36At the bottom of the menu, the Optanik Suite buttons jump straight to the other Optanik apps.
5:41Now let's run a real meeting. From Home, press Start Meeting.
5:45OptaMeet creates the meeting, with a link to send to anyone you want to join, even people without an account.
5:51Press Join meeting, and you're in. Your camera and microphone start off, so turn them on when you're ready.
5:57Guests wait in the lobby until you let them in. Admit people one at a time, or everyone at once.
6:02Everyone's in. Each person gets a tile with their name, and whoever is talking lights up, so you always know who's speaking.
6:08The Participants panel lists everyone by role, and shows who is muted. The dots next to a name open what you can do with that person.
6:15Anyone can raise a hand. It shows on their tile and in the list, so you know who wants to speak next.
6:21Reactions, like a thumbs up or applause, float across the screen without interrupting anyone.
6:26Chat sends a message to everyone, or privately to one person, and you can attach files. Files are deleted when the meeting ends.
6:33Share puts your screen, a window, or a browser tab in front of everyone.
6:38Record saves the meeting. The recording shows up on the Recordings page, ready to download for two hours.
6:43Settings controls the meeting while it runs. Mute everyone, admit everyone, or lock the meeting so nobody new can join.
6:50Changes apply to everyone right away. Turn the waiting room, reactions, file sharing, polls, live captions, and OptAi transcription on or off.
6:59And when the meeting is over, Leave takes you out.
7:03That's all of OptaMeet. Try it yourself, free, with the live demo at demo.optanik.com.
