How to run meetings in OptaMeet: schedule, rooms, recording and OptAi transcripts

Start or schedule an OptaMeet meeting

From Home, Start Meeting opens an instant meeting with a link to send to anyone, even people without an account. Join Meeting takes a meeting ID or a join link. Schedule books a meeting for later, and Create Room makes a room that keeps the same link.

To schedule, give the meeting a title, pick when it starts and how long it runs, and put each guest's email on its own line. Every invitation includes the time and a private join link. A meeting can repeat daily, weekly or monthly, and a passcode and waiting room are optional.

Use OptaMeet rooms and breakout rooms

Rooms are standing meetings with a link that never changes, for a team bridge, office hours or a class. Add a passcode or a waiting room so you let people in yourself. A room can split into up to 20 breakout rooms: move people yourself, shuffle them evenly, or let them choose, then close the rooms to bring everyone back.

Run an OptaMeet meeting

Guests wait in the lobby until you admit them, one at a time or all at once. Each person gets a tile, and whoever is talking lights up. Raise hand, reactions, chat (to everyone or privately, with files that are deleted when the meeting ends), and screen, window or tab sharing are all built in. Meeting Settings can mute everyone, admit everyone, or lock the meeting, and turn the waiting room, reactions, file sharing, polls, live captions and OptAi transcription on or off.

Record an OptaMeet meeting

Record saves the meeting. The recording appears on the Recordings page, ready to download for two hours after the meeting, then it's deleted, so download what you want to keep. Settings → Recording & Transcriptions can start recording automatically when the host joins.

Get OptAi transcripts and summaries

OptAi transcribes the meetings you host, and writes a summary with decisions and next tasks. Everyone in the meeting is told and has to agree to stay. Transcripts show who said what, in order, and are kept until you delete them. When a meeting was scheduled from an Optanik Support ticket, the summary is added to the ticket as an internal note.

Control who gets into OptaMeet meetings

Settings → Security sets a meeting password, turns on the waiting room, chooses who skips it, requires sign-in, or turns off joining with just the link. Meetings can lock themselves a few minutes after they start. Organization Policies apply to everyone, and hosts can't override them.

OptaMeet seats

Seats are $5 per user per month for each person who schedules and hosts. Guests join free by link.